SAP Activate Project Manager & PMO Training

Module 1

SAP Project Management Fundamentals

Understand how an SAP implementation project operates and the role of the Project Manager, PMO, Functional Lead and business stakeholders.

• SAP project lifecycle and implementation project types
• Greenfield, Brownfield, Selective Data Transition, Rollout, Upgrade / transformation
• SAP S/4HANA implementation team; Customer vs SI responsibilities
• Project Manager, PMO, Functional Lead and Technical Lead roles
• Business Process Owner, Steering Committee, Project Sponsor, key users and end users

Module 2

SAP Activate Methodology

The core foundation of the entire program.

• Discover — business case, scope, strategy, roadmap
• Prepare — project setup, governance, planning
• Explore — Fit-to-Standard, requirements, solution design
• Realize — build, configuration, integration, testing
• Deploy — cutover, readiness, Go-Live
• Run — hypercare, support, continuous improvement

Module 3

Discover Phase PMO

Learn how to establish the business and strategic foundation for the SAP program.

• Business case, transformation objectives, business drivers and value
• Organizational, functional, technical and country scope; in-scope / out-of-scope
• High-level roadmap, initial timeline, resource estimate, budget and milestones
• Governance: Sponsor, Steering Committee, Project Manager, PMO, Workstream Leads
• Clean Core concept, objectives, principles and success measures

Module 4

Prepare Phase PMO

Learn how to establish the project organization, governance, tools, planning and readiness required to start implementation.

• Project governance: charter, governance model, roles, decision authority, escalation, meeting structure, governance calendar
• Project planning: WBS, schedule, workstreams, milestones, dependencies, critical path, baseline, progress tracking
• Resource management: functional & technical consultants, PMO, business SMEs, test and data migration teams
• Communication management: daily, weekly workstream and PMO meetings, Steering Committee, status reporting, escalation
• Project repository: folder structure, naming, version control, access control, ownership

Module 5

Explore Phase & Fit-to-Standard Governance

A PM should know how to run a Fit-to-Standard program, not configure every SAP transaction.

• Workshop management: planning, participants, agenda, process owners, demonstration, fit/gap, requirement, decision, action
• Requirement management: ID, process, module, justification, priority, owner, standard / configuration / extension / integration, approval, status
• Fit/Gap: Standard → Fit → Gap → Decision → Action → Approval
• Integration governance: MM ↔ FICO, SD ↔ FICO, MM ↔ EWM, PP ↔ MM, PP ↔ EWM, SD ↔ EWM, PS ↔ FICO, PM ↔ MM
• Testing strategy: Unit, SIT, UAT, regression testing, defect management

Module 6

Realize Phase PMO

The learner moves from design to build.

• Track configuration: module, process, consultant, activity, planned/actual dates, status, dependency
• Track development: RICEFW / extensions, functional & technical specifications, development, unit testing, approval
• Track integration: interface, source, target, owner, development, testing, defects, status
• Testing: UT (consultant validates configuration), SIT (cross-functional), UAT (business validates)
• Defect severity: Critical, High, Medium, Low

Module 7

Data Migration Governance

The PM does not need to execute every migration object, but must control the migration program.

1. Identify
2. Extract
3. Cleanse
4. Transform
5. Load
6. Validate
7. Reconcile
8. Sign-off

• Objects: Business Partner, Material, Customer, Supplier, finance master data, Asset, BOM, Routing, Equipment, Functional Location, open PO/SO, stock, open items
• PMO controls: object, owner, source, target, mapping, cleansing, mock load, validation, reconciliation, sign-off

Module 8

Deployment & Cutover Governance

• Pre-Go-Live: open transactions, master data, stock, open PO/SO, finance balances, user access, interfaces, jobs, printers, security, business readiness
• Cutover planning: every activity with ID, owner, start, end, dependency, business impact, status, validation and sign-off
• Go-Live readiness across business, functional, technical, data and organization/user readiness — with a Go-Live Readiness Dashboard
• Go / No-Go governance: critical defects, UAT completion, migration, business, technical, integration, cutover, training and support readiness → GO, NO-GO or CONDITIONAL GO

Module 9

Run, Hypercare & Project Closure

• Hypercare: daily issue review, incident tracking, priority management, business and consultant support, SLA tracking, knowledge transfer
• Transition: Project Team → Application Support Team
• Continuous improvement: process optimization, automation, innovation, performance improvement, Clean Core governance
• Closure: outstanding issues, open actions, documentation, KT, lessons learned, support handover, final report, closure approval

Module 10

Clean Core Governance & Quality Gates

Module 11

SAP Project Management Tools

Don't just demonstrate the tools — operate them on a scenario.

• SAP Roadmap Viewer — Activate methodology, roadmap, deliverables, activities, accelerators
• SAP Cloud ALM — project setup, tasks, requirements, testing, monitoring, traceability
• Signavio — process modelling, analysis, transformation
• Jira — backlog, issues, defects, actions, work tracking
• MS Project / Excel — planning, WBS, dependencies, resource planning, dashboards

Module 12

PMO Reporting & Dashboards

A practical workshop, not theory.

• Weekly status report with Green / Amber / Red overall status
• KPIs: schedule, scope, cost, resource, quality, risk, issue, testing, data, integration, cutover
• SAP S/4HANA Project PMO Dashboard: project, phase, workstream and milestone status, RAID, defects, testing, data migration, resources, budget, change requests, Quality Gate, Go-Live readiness

Module 13

Change & Scope Management

1. Change Request
2. Business Justification
3. Impact Analysis
4. Functional Impact
5. Technical Impact
6. Cost Impact
7. Schedule Impact
8. Resource Impact
9. Approval
10. Implementation
11. Testing
12. Closure

Module 14

RAID Management

Work on an actual project scenario rather than simply learning "what is RAID".

• Risk — what could happen?
• Assumption — what are we assuming?
• Issue — what has already happened?
• Dependency — what are we dependent on?
• RAID Register: ID, type, description, impact, owner, action, due date, status

Practical exercise: classify 20 project situations as Risk / Assumption / Issue / Dependency, then prepare an escalation.

Module 15

Project Governance Meetings

• Daily — Daily Stand-up
• Weekly — Workstream Meeting, PMO Meeting, Project Status Meeting
• Bi-weekly — Steering Committee
• As required — Change Control Board
• Phase-end — Quality Gate Review
• Go-Live — Go/No-Go Meeting